Accounting Vouchers in Tally.ERP 9

Accounting Vouchers in Tally.ERP 9

  • May 31, 2019
  • Sales Voucher in Tally

The Sales Voucher is most widely used by the users of  TallyErp-9, it is a type of accounting voucher. Depending on the nature of yourbusiness, it can be created in the Invoice mode or Voucher mode. In the Invoicemode, you can print and provide a copy of the invoice to your customers. TheVoucher mode can be used when you want to basically record transactions forstatutory purpose only, and when you don’t necessarily have the need to printand share the information with your customer. Tally.ERP 9 gives you theflexibility to address different needs.

  • Purchase Voucher in Tally

The Purchase Voucher too can be recorded either in theVoucher or Invoice mode based on the nature of business operations. It comesunder accounting vouchers in Tally.ERP 9.

Suppose you change your mind and decide to change the modewhen entering details of a purchase transaction? What if you have entered allthe details and decide to change the mode in the last second?  Tally ERP 9 helps you to convert a voucherinto an invoice, or vice versa, without expecting you to re-enter the details.It auto adjusts to your preference. Just use the Toggle button.

You can add more details by enabling options. Press F12 todo so.

  • Payment Voucher in Tally

The Payment Voucher in Tally.ERP 9 lets you provide alltypes of details when creating it. While making payment to a party you canprovide details such as the instrument number, and even print the cheque. Assoon as you pass a Payment Voucher, you can print the corresponding cheque. Tosee the list of cheques which need to be printed, go to Banking and click onCheque Printing.

Tally.ERP 9 supports over 500 banks from both India andabroad. After making the payment, you can generate a Payment Advice inTally.ERP 9 and share it with your supplier as it will update him with thedetails of all your payments.

  • Receipt Voucher in Tally

When you create a Receipt Voucher, Tally.ERP 9 prompts youto take a look at all the pending invoices for which payments are yet to bereceived. As and when your customer makes a payment, you can record detailssuch as against which invoice the payment is made; whether you received thepayment by cash, cheque or via NEFT/RTGS; and what the instrument numbers are.You can even email this information to your customer. This way, you will neverlose track of the payments.

  • Contra Voucher

Contra Vouchers are generally used by businesses to withdrawcash from banks or to deposit cash in banks. With Tally.ERP 9 you can alsogenerate a cash deposit slip. Tally.ERP 9 also provides the denomination ofnotes to let you track and take a print of the same at the time of depositingmoney.

  • Journal Voucher

The Journal Voucher is used by businesses for multiplepurposes, based on their business types. Some accountants use them forpurchases and sales as well. Both accounting and inventory Journal Vouchers areavailable in Tally.ERP 9. The Inventory Journal Vouchers can be used to adjustinventory or for movement of inventory from one go down to another.

  • Credit Note Voucher in Tally

The Credit Note Voucher is used generally for a salesreturn. By default, the Credit Note is not enabled in Tally.ERP 9. It can beenabled by pressing on F11 and configuring the Features. While passing CreditNote, you can refer to the original invoice number as well. Upon selection of aparty, Tally.ERP 9 will by default show you all the invoices which have beenraised against the particular party for easy reference.

  • Debit Note Voucher in Tally

A Debit Note is used for purchase returns. With Tally.ERP 9,a user can either pass a Debit Note as a voucher or as an invoice where theinventory values also get affected. The Debit Note Voucher can be enabled bypressing F11 and configuring the Features. You can provide details of theoriginal invoice numbers as well.

Inventory vouchers in Tally.ERP 9

  • Physical Stock Verification

During physical stock verification, in cases of changes inthe inventory count, one has to update the changes in books as well. It comesunder Inventory vouchers in Tally.ERP 9.

Generally, businesses do this either on a monthly, quarterlyor yearly basis to match the stock in hand with stock available as per thebooks. With Tally you can simply create a voucher to adjust the inventory.

  • Material In and Material Out Voucher

The Material In and Material Out vouchers are available inTally.ERP 9 to track inventory sent for job work and inventory received afterjob work. By using these vouchers, you can easily get an overview of inventoryacross all job works. Enable these vouchers by pressing F11.

  • Delivery Note and Receipt NoteVouchers in Tally

As the name suggests, the Delivery Note Vouchers can be usedto record the delivery of goods. Sometimes, they are also referred to asDelivery Challans. While passing a Delivery Note, you can provide transporterdetails such as lorry number, dispatch document number, bill of lading, and soon. Similarly, you can create a receipt notes as and when you receiveconsignments from suppliers.

Order Vouchers in Tally.ERP 9

  • Purchase Order and Sales Order Vouchers inTally

Many businesses receive purchase orders from their partiesor place orders to their suppliers. Purchase Order or Sales Order Vouchers canbe passed using Tally.ERP 9 to keep a track of the complete order cycle.

The Purchase Order and Sales Order Vouchers in Tally.ERP 9 simplify order processing for businesses. Businesses typically receive purchase orders from their parties or place orders to their suppliers. While passing these orders, you can provide details such as by when would the order be processed, rates, and so on. Later as and when required, you can partially fulfill an order and track the remaining order, or you can even pre-close the order.

Types of Voucher

  • Contra Voucher (F4)
  • Payment Voucher (F5)
  • Receipt Voucher (F6)
  • Journal Voucher (F7)
  • Sales Voucher (F8)
  • Credit Note Voucher (Ctrl + F8)
  • Purchase Voucher (F9)
  • Debit Note Voucher (Ctrl + F9)
  • Reversing Voucher (F10)
  • Memo Voucher (Ctrl + F10)

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